Any sound evaluation system rests on a good educational philosophy and pedagogical theory. The founding fathers of autonomy had taken effort to articulate them. Revisiting them once again helps us to retrace our continuity and reaffirm our faith in some of our core values of liberal higher education. Some of the operational principles drawn from these core values can be stated explicitly. They can serve as the preamble for interpreting and evaluating the new regulations proposed. They are as follows.

1. Educational evaluation should be more holistic than merely, testing the knowledge based on the memory of the student. We need to recognize that learning has got multiple outcomes.

2. The testing method and procedures must be positively committed to testing the originality and creativity of the student rather than the ability to reproduce textual knowledge.

3. While it is important to test the higher scholastic abilities like comprehension, analysis, assimilation and synthesis through theoretical understanding it is equally important to value and test the experience and insights of the individual learner. This implies that proportionately equal weightage must be given to the ability to apply knowledge acquired in the classroom through laboratory experimentation, field exploration and action oriented learning.

4. Testing of professional competencies in a given field must necessarily address issues of emotional intelligence, communicative abilities, interpersonal competencies, leadership traits and value commitments.

5. A strategic mix of personalized context of testing with anonymity and impersonality of the external expertise is liable to bring more reliability.

 

The mode of assessment of the performance of students in UG, PG and MPhil Programmes shall be both on the basis of Continuous Assessment (Internal) and End-of-Semester Examination.

a. The ratio of Continuous Assessment (Internal) to the End-of-Semester Examination (Final) is 50:50 in all theory papers of all UG, PG and MPhil courses unless otherwise specifically exempted by the Academic Council

b. In case of practicals / lab courses / field study/self-study projects, research projects in both UG and PG programmes, the Continuous Assessment shall be 100% unless otherwise specific modification(s) are proposed by concerned Board of Studies and approved by the Academic Council.

c. In case of dissertations and research projects in MPhil programmes the ratio between Continuous and End-of-Semester Assessments shall be 50:50.

d. For all courses falling under the category of Co-curricular activities, the ratio between Continuous and End-of-Semester Assessments shall be 50:50. This applies to both theory and practical courses.

2. Continuous Assessment:

There shall be different methods of Continuous Assessment like Assignments, Quizzes, Tests, Viva-Voce exams and other innovative methods as found suitable and prescribed by the Boards of Studies and approved by the Academic Council from time to time. However, following are the rules in force.

a. In all the theory courses in the Undergraduate programmes there shall be two objective tests of 30 minutes duration with 15 maximum marks each and two written tests of 1 hour 30 minutes duration with 30 maximum marks each. 10 marks shall be awarded to all those students who record 76% and above attendance in the respective courses. The 10 marks allotted for attendance shall be awarded on a slab-rate basis. Thus a student getting 76% - 80% attendance in a course will get 2 marks, 81% to 85% - 4 marks, 86% to 90% - 6 marks, 91% to 95% - 8 marks & 96% to 100% - 10 marks. The ratio between the Objective Tests, Written Tests and Attendance shall be 30:60:10. The practice of administering Quizzes and Assignments shall be dispensed with from the academic year 2007-2008. However the practice of giving term paper as a Continuous Assessment tool shall continue for Value Education Courses and the ratio between Term Paper, Test and Attendance shall be 30:60:10.

b. Generally for all the theory papers in PG programmes and MPhil programmes, the Continuous Assessment shall be made by conducting two Assignments / Seminars, two Quizzes / Seminars and two Written Tests. The ratio between these components shall be 20:20:60. There shall be no mark awarded separately for attendance. Any specific change in the pattern shall be recommended by respective Boards of Studies and specific approval obtained from the Academic Council.

c. In case of Internal Assessment for Laboratory/ Field Study Courses, Project Work etc 75% marks should be awarded for Continuous Assessment and 25% for the Terminal / Summative evaluation. To have an external examiner for the summative evaluation is optional. Appearance in the Terminal/ Summative evaluation in the above regard is mandatory. In the event a student is not appearing for the Terminal/Summative evaluation he/she is treated as having failed in the course. An explicitly written protocol clearly indicating the criteria of evaluation, marks allotted to each criterion, the nature of records to be maintained in that regard, its publicness, and transparency etc. shall be placed before the respective Boards of Studies and approved by the Academic Council. In the event of Viva Voce exam conducted for the evaluation of laboratory courses etc. indicated above, the nature of constitution of Viva Voce panel shall be indicated.

d. The marks in every (internal) test, assignment, quiz, viva voce or seminar, objective test, etc. or any other approved assessment point shall be counted towards the total continuous (internal) assessment for that semester.

e. There shall be no minimum marks prescribed in Continuous Assessment(internal) for passing a course except in the case of laboratory/practical/field study courses where 100% Continuous Assessment is relied upon.

3. Re-assessment under Continuous Assessment:

Students are required to take every test/assignment/quiz/seminar/objective test/viva voce exam under the Continuous Assessment without fail. Re-assessment under Continuous Assessment will not be entertained in normal circumstances.

a. Absence from any Continuous Assessment (Written tests, Objective tests, Quizzes, Seminars, Viva Voce exams, Assignments and Seminars) on medical grounds, participation in sports and games, NCC, Inter collegiate competitions etc. and any other authorized student activity, and other contingencies like death and marriage in the family shall be judged on the basis of individual merit of the case, before re-assessment opportunity is given.

b. Student seeking re-assessment of Continuous Assessment shall apply to the Controller of Examinations in the prescribed form. Re-test/ re-assessment shall be permitted by the Controller of Examinations only on the recommendation of the Course Teacher and with due endorsement and approval by the Head of the Department after careful consideration of evidence and the merit of the claim. In the event of serious dispute, the final decision shall be taken by the Controller of Examinations in consultation with the Principal.

c. For re-assessment, a different set of questions must be prepared with the pattern changed if necessary.

d. For every continuous assessment missed by a student only one re-assessment opportunity will be permitted.

e. Re-assessment shall be completed as soon as possible or before the end of the semester. If for any extraordinary reason, re-assessment could not be completed before the commencement of the End-of-Semester Examination the written permission of the Principal is needed. The Principal shall give such permission only in the rarest of rare cases.

f. The department shall after every re-assessment retain the answer scripts and the permission letter for atleast one year from the date of re-assessment. The re-assessment given shall be subject to random scrutiny by the appropriate authority including the Head of the Department.

4. Conduct of the Continuous Assessment:

All the Written Tests, Quizzes, Assignments, Seminars, Objective Tests etc. pertaining to the Continuous Assessment shall be conducted within the stipulated time period as per the officially announced schedule in the college calendar.

a. The Objective Tests and Written Tests which form the components of the Continuous Assessment for the Undergraduate Courses shall be centrally organized and conducted by the COE by issuing specific schedule indicating time and venue for each under graduate course.

b. Individual course teachers shall prepare question papers well in advance for the above centrally conducted tests and hand them over to the COE’s office for printing and administering the tests. Once the first draft is prepared, the course teachers shall without fail do the proof reading and gives the final approval for printing. The individual Course Teachers shall without fail invigilate the respective tests centrally conducted.

c. In the case of both PG and MPhil programmes, the practice of administering the Continuous Assessment in the respective departments shall be continued. However, the departments shall strictly adhere to the official schedule announced in the Calendar.

d. The Course Teachers shall value the answer scripts after the conduct of each test/assignment/quiz under the Continuous Assessment within a week and return the scripts/papers to the students after making entries in appropriate forms (CAR I & II) and display them in the department notice board.

e. The Course Teacher shall make appropriate entries in CAR I & II (Continuous Assessment Record I & II ) and submit the same to the COE within 10 days of the conclusion of the respective Continuous Assessment period through the Head of the Department. Heads of Department shall ensure the timely submission of the CAR to COE by the faculty in the department.

f. The consolidated and final CAR shall be displayed in the Department notice board well before the closure of the college for study leave so as to provide opportunities for the students to make any appeal if there were any discrepancies or omissions in the entries.

5. End-of-Semester Examination:

There shall be an End-of-Semester Examination for testing the cumulative and comprehensive understanding of a subject. Except in case of laboratory / field-study courses, all the theory courses shall be cumulatively tested through written examination of conventional type.

a. A student will be permitted to take an End-of-Semester (final) Examination in any course if he/she has put in atleast 75% of attendance in that course in a semester. If the attendance is 65% or above but below 75% he/she shall be allowed to sit for the examination after the payment of the condonation fees. If the attendance is 50% or above but below 65%, he/she shall be allowed to sit for the exam only during the next odd or even semester. If the attendance is below 50% he/she shall repeat the course by freshly enrolling for the course for another semester.

b. The end-of-semester examination for each course shall be normally of three hours duration for courses of four or more hours/week of contact hours. The BOS however shall prescribe examination of lesser duration for courses with fewer hours/week.

c. The Controller of Examinations shall on conclusion of every semester, schedule, announce and conduct the End-of-semester examinations for UG, PG and MPhil programmes.

d. The question paper for each course shall be set jointly by a team of course teacher(s) and the external examiners chosen for the purpose.

e. The COE shall choose an external examiner or external examiners for each course from a panel of examiners already prepared for that purpose. The COE shall prepare and constantly update the panel of examiners for all the courses for which external examinations need to be conducted. The panel of examiners is normally prepared on the recommendation of the course teachers and approved by the Heads of the Department. An external examiner shall be in the panel for three consecutive years only. The external examiner can be appointed for a maximum of three courses only during a semester irrespective of the number of programmes (UG, PG MPhil) for which he/she is appointed.

f. Once an external examiner is appointed by the COE for a particular exam, any change of examiner thereafter for reasons of non-availability of the first examiner shall be effected only by the COE and through a formal order. The Head of the Department and the course teacher(s) shall only facilitate that process. Under no circumstance an external examiner is directly appointed or informally inducted by the Head of the Department or the course teacher for setting question papers or for valuing scripts.

g. For each course, a set of two parallel question papers are prepared, each supported by a scheme of valuation. The question papers are set in the department according to the time schedule proposed by the department, and delivered to the COE’s office well in advance. The Head of the Department shall ensure the timely setting and proper delivery of the question papers to the COE. Once the first draft of the question paper is typed, the course teacher shall do the proof reading and give the final approval for printing.

h. The COE shall arrange for the valuation of the scripts in a central location of the college. The answer scripts shall be valued independently twice, once by the course teacher(s) and again by the external examiner but separately. Other forms of cooperative double valuation where the external examiner values the scripts in consultation with the Course Teacher shall be dispensed with.

i. The consolidation marks for each course is done by the Head of the Department in his/her capacity as the Chairperson of the Board of Examination with ample secretarial assistance. Only in the case of serious discrepancies in the award of marks he/she shall consult the concerned course teacher and if necessary requires the presence of external examiner for consultation. In extraordinary circumstances where the discrepancies are too many and if the Chairperson is satisfied that there has to be an independent third valuation involving a referee, he can recommend so, to the COE. The COE shall arrange for such revaluation. The outcome of such valuation is final.

j. As soon as the consolidation is over the final marks are displayed in the department notice board along with the scheme of valuation. The Head of the Department as the Chairperson of the BOE shall arrange to do this.

6. MPhil Programmes and Special Rules Governing of Dissertation:

All the rules provided for under this ‘Rules and Regulations Governing Examinations’ shall generally apply to all MPhil Programmes unless otherwise provided for. Clauses 1(c), 2(b), 4(c), 7(c) and 7(e) are thus specially provided for. In addition to this, the following rules shall govern the submission and evaluation of MPhil Dissertation.

a. The faculty who has the Ph.D degree or MPhil degree with 10 years of Post Graduate teaching/ Research Experience or with Published Work with comparable quality with Ph.D work so recognized by the Research Committee and BOS of the department and approved by the Academic Council only are eligible to guide MPhil dissertations.

b. Every department where MPhil programme is conducted there shall be a Research Committee chaired by the Postgraduate Head of the Department that would include all the eligible guides who actively guide MPhil dissertation, during that academic year.

c. The Research Committee which shall function under the aegis of the MPhil Board of Studies and be operationally responsible for maintaining the standard and quality of the MPhil programme by generally monitoring, screening and evaluating the research work done by the students.

d. On approval from the official guide, the student shall make a presentation before the Research Committee his proposal for dissertation clearly defining/ problemetising the research problem, the purpose and scope of such research, the proposed design and methodology and the time frame indicating the important stages. The committee shall evaluate such a proposal and advise the candidate on the feasibility, methodological nuances and the standards expected. The committee in its discretion can reject a proposal if it is not upto its expectation and direct the candidate to resubmit the proposal only after 15 days. Approval of proposals for dissertation shall be completed normally before 3, September every year.

e. The guide shall otherwise be responsible for the monitoring and progress of the work. Close to the end of the second semester, if the candidate has sufficiently progressed and is ready to complete the work, he/she shall with the approval of the guide go before the Research Committee for final screening with the first draft. At this point, the committee shall evaluate the quality of work done, of the bona fides, and originality and the meeting of other research protocol. The committee if for valid reasons is not satisfied with the quality of work done, shall ask the candidate to revise the work and postpone submission.

f. Once the screening is over by the Research Committee, the Viva Voce date shall be fixed by the Head of the Department in consultation with the candidate and the guide.

g. The candidate shall submit 5 typed copies of his/her dissertation to the PG Head of the Department after duly certified by the Guide.

h. The evaluation of the MPhil dissertation shall be for a total of 200 marks. This shall be on the basis of Continuous Assessment and End-of-Semester Evaluation on a 50:50 basis.

i. The Continuous Assessment of the dissertation shall be as follows: The guide shall assess the work for 50 marks on the basis of i) Consistency and continuity of effort(10). ii) Availability and quality of consultation(10). iii) Total effort(10) iv) Originality of Contribution (20). The Research Committee which does the final screening shall award 50 marks on the basis of i) Working Knowledge in the area of specialization as observed during prosecutions(10), ii) Conceptual Clarity and focus(10), iii) Methodology/ designing of experiments(10). iv) Originality of contribution(20)

j. The End-of-Semester Evaluation of the dissertation shall be done by constituting the Viva Voce panel chaired by the Head of the Department and the guide and one external member appointed for the purpose. The external member who received the dissertation well in advance shall award 60 marks independent of viva voce. The remaining 40 marks shall be awarded for the viva voce performance of the candidate.

k. The candidate shall submit his dissertation not before 30th April of the academic year in which he/she is enrolled and not later than 30th June of the year. The second submission shall be not later than 30th November every year. The viva voce examination shall be finished within a month of submission. The result shall be announced on the same day of viva voce examination.

l. In case of detection of plagiarism, the Head of the Department shall report it to the Evaluation Monitoring Cell which shall appoint a special committee to investigate and recommend final action.

7. Passing Minimum and Award of Classes:

The passing minimum in a course and award of class in a programme of study shall be in accordance with the recommendation of the Boards of Studies and as approved by the Academic Council.

a. There is no passing minimum in any Continuous Assessment of courses except in those laboratory / field study courses where it is specifically provided for, and approved by the Academic Council.

b. For all the UG courses, the passing minimum shall be 35% in aggregate putting together the Continuous Assessment (internal) and the End-of-semester Examination (final), with 35% independent minimum in the End-of-Semester Examination.

c. For all the PG and MPhil courses the passing minimum shall be 50% in aggregate putting together the Continuous Assessment (internal) and the End-of-Semester Examination(final), with 50% independent minimum in the End-of-Semester Examination.

d. For all the UG programmes of study, classes will be awarded as follows:

     (i) Classes will be awarded separately in part I Language, Part II English and Part III Major. There is no separate award of class for part IV (NSS, NCC & Physical Education)

     (ii) A student shall be declared to have passed in First Class with Distinction for a part if he/she secures, in aggregate for that part, 75% or more; in the First Class if he/she secures 60% or more but less than 75%; in second class if he/she secures 50% or more but less than 60%; in Third class if he/she secures 35% or more but less than 50%.

     (iii) These classes will be awarded on the basis of marks in the aggregate for all courses in a part as prescribed by the respective Board of Studies.

     (iv) Repeat attempts will not block the award of these classes.

e. For the award of class in all the PG and MPhil programmes of study 6 d(i) and 6d(ii) above shall not apply. A student shall be declared to have passed in the First Class with Distinction if he/she secures 75% or above; in the First Class if he secures 60% or more but less than 75%; in the Second Class if he/she secures 50% or more but less than 60%. Clause 6d (iii) and 6d (iv) shall also apply.

f. A student must not only pass all the courses specified by the Board of Studies and approved by the Academic Council but also must acquire the required number of credits recommended by these bodies for the award of the degree.

8. Right to Appeal:

In the event, the student is not satisfied with a Continuous Assessment or an End-of-Semester examination, the student has the right to appeal.

a. In case of dissatisfaction with the Continuous Assessment, a student can first seek clarification either orally or in writing, from the course teacher. If he/she is not still satisfied, he/she can appeal to the Head of the Department in writing. If he/she is not still satisfied, he can ask for a Review Committee by writing to the Dean for Policies and Administration. The Review Committee shall be chaired by the Dean (P&A) with the Head of the Department and another senior faculty of the department as members. In the event the Head of Department or the senior member happens to be the Course Teacher appealed against, he/she shall be replaced by two other senior members. The decision of the Review Committee shall be final.

b. In case of dissatisfaction with an End-of-Semester Examination (final), a student can ask the COE, in writing, for a revaluation on payment of a fee of Rs.225/- per paper. The COE, in consultation with the Head of the Department, will constitute a panel of two or three examiners of whom atleast one will be an external member for evaluation. The decision of the panel shall be final. Under no circumstance the COE orders another valuation on re-valuation. If a re-valuation shows a serious anomaly by extreme differences in the award of marks, it shall be referred to the Evaluation Monitoring Cell for final decision. It is mandatory that COE separately furnishes a comparative statement of marks on all cases of revaluation for scrutiny.

9. Re appearance in End-of-Semester Examination:

A candidate who fails in an End-of-Semester Examination can re-appear for the same examination in order to qualify for a degree subject to the following condition.

a. In ordinary circumstances a candidate failing in an End-of-Semester Examination or Examinations shall be permitted to re-appear for the same examination or examinations at any time when such End-of-Semester Examination is held for fresh candidates enrolled for the course. Thus, in normal circumstances, odd semester courses can be repeated during End-of-Semester Examinations in November and even semester courses during End-of-Semester examinations in April.

b. The practice of conducting June repeat examination shall be discontinued and replaced by a new provision where ‘June Repeat’ is a special opportunity, be made available only once to a student to clear the arrears of failed course(s) if any, at the end of the course of study. This means that the ‘June Repeat’ opportunity is available to a UG student after completing course work in all six semesters, to a PG student after completing course work in four semesters and to an MPhil student after completing course work in two semesters. The maximum number of courses allowed to be cleared in June repeat examination is 6 courses in UG, 4 Courses in PG and 2 Courses in MPhil.

c. In order to protect the interest of the 05 and 06 series of students and their predecessors, the June repeat examination shall be made available for the years 2007-2008 and 2008-2009. Students of 07 series and their successors shall not be permitted to avail of them. They will come under the new scheme proposed under 9(b) above.

d. Repeat examination for courses dropped from the curriculum for any reason is restricted to four consecutive chances only. In the event a candidate has exhausted four such attempts, he/she can repeat the exam in an equivalent course recommended by the concerned department. If an equivalent course is not available, then the candidate is permitted to repeat the examination on the original course by paying a fee of Rs 1000/- in addition to the examination fee.

e. Students of courses offered by UG English, Tamil, Hindi, French and Japanese Departments are permitted to take their final examination on the originally prescribed textbooks for four consecutive times only. Thereafter, students who have arrears will follow the current textbooks in use for the final examination.

10. Rules of Conduct for Students during an Examination:

The students shall strictly adhere to the following rules of conduct during an examination and uphold the decorum, sanctity and credibility of the examination.

a. Students are expected to be in their seats before the second bell. During the distribution of question papers, no one should enter the Hall or Room. No one can enter the Hall 30 minutes after the commencement of the examination. No student can receive a question paper before taking his assigned seat in the Hall or Room.

b. No candidate will be allowed to leave the Examination Hall till the expiry of atleast half an hour after the question paper has been distributed.

c. Candidates for all the examinations shall write their answers on both sides of the sheets of the book supplied.

d. Everyone should bring his own pen, pencil, rubber, mathematical instruments and calculators (if allowed).

e. No paper other than the question paper should be taken out of the Examination Hall.

f. Roll number, course number, class and subject of the paper should be clearly indicated on the answer papers.

g. When additional paper is needed, candidates shall stand in their places and thus call attention. Tapping on the table is forbidden.

h. Any incriminating material like electronic storing devices, manuscripts, portion of book etc found on the person of a student will be construed as an intention to indulge in copying and will be charged as malpractice.

i. All forms of copying, both from the material carried inside by the student and from co-examinees are considered as serious indulgence in malpractice.

j. Providing aid to a co–examinee in any form to copy during an examination is construed as indulging in malpractice.

k. The Chief Superintendent of Examination and invigilators shall strictly enforce the above rules of conduct. Charges of malpractice shall be duly recorded and the written charge shall be signed by the concerned invigilator(s) and duly forwarded to the COE through the Superintendent. The decision of the Superintendent on duty shall be final regarding the enforcement of the above rules of conduct as he/she is to ensure the orderly conduct of the examination.

11. Handling of Malpractice:

Malpractice in any form, both in the continuous Assessment (internal) and End-of-semester Examination shall be viewed seriously.

a. Any act committed under clause 9(h), (i) & (j) cited above shall be construed as malpractice in an examination, and investigated upon.

b. Any form of plagiarizing by a student in writing an assignment, presentation, publication, project work and dissertation shall be considered as malpractice, and investigated upon.

c. Canvassing for marks or any other act to unlawfully vitiate the examination process, construed so and charged by a Course Teacher, Invigilator, Superintendent of Examination or any other competent authority administering the examination process, shall be investigated upon.

d. Any reported malpractice, both in Continuous Assessment and in End-of-Semester Examination shall be investigated upon by the Special Committee of the Evaluation Monitoring Cell. This committee shall be chaired by the Principal and should include the Dean (P&A), Controller of Examinations, and the Head of the Department concerned.

e. This Special Committee on Malpractices shall have general powers to award any penalty for proven charges of malpractice, the penalty can at the extreme, be dismissal from the college.

f. A student found guilty of plagiarism shall be awarded zero in the given assignment / dissertation.

g. In case of malpractice in a Test / Quiz / Assignment / Field work Report involving Continuous Assessment, the Course Teacher after proper investigation and on proper evidence, shall give zero for the concerned Test / Quiz / Assignment / Field work Report. Such penal action must compulsorily be reported with evidence, to the Dean (P&A), who shall act as the Secretary of the Special Committee on Malpractices.

h. A student found guilty of malpractice in any one of the End-of-Semester Examinations shall be awarded zero in all the examinations he/she had registered / appeared in that semester. An offence of this nature for the second time shall warrant debarring of the student for three years from the college.

i. The Dean (P&A) as the Secretary of the committee shall maintain all the records pertaining to the proceedings of the committee and periodically report to the Evaluation Monitoring Cell.

12. Examination Administration and Monitoring System:

The health of the examination system depends much on the efficient administration and effective monitoring.

a. Course Teacher: The Course Teacher is the pivot in the administration of the examination. So much depends on his/her professional integrity. His/her primary responsibility lies in the proper setting of the question paper and in the preparation of other examination tools. He/she shall take proper care not only to cover the ear marked portion for testing but also use appropriate questioning techniques to test the various levels of knowledge and originality of the students.

b. The Course Teacher along with the external examiner shall take care to write detailed scheme of evaluation defining the scope of each answer, specify the salient points to be found in an answer, style and originality required and the distribution of marks. This is a document which is necessarily meant for public display.

c. The Course Teacher shall make necessary entries of marks in required format and submit the same to the Head of the Department / COE in appropriate time. He/she shall also be responsible for displaying the internal assessment marks for all the courses he/she teaches in the departmental notice board. He/she shall ensure that sufficient time is given for students to verify the marks thus entered in the official format and seek corrections if necessary.

d. The Course Teacher shall do the invigilation work as required by the COE.

e. Chairperson of Board of Examinations: The Head of the Department shall act as the chair person of the Board of Examination of UG programmes. The Head of the PG Department shall act as the chair person of the Board of Examinations of the PG and MPhil programmes. He/she shall be administratively responsible for the supervision and implementation of test calendar by seeking the co-operation of the faculty. He shall be responsible for scrutinizing, endorsing and forwarding of the CARs to the COE within the stipulated time.

f. Apart from the consolidation work envisaged under clause 5(i) above, as the chair person, the Head of the Department shall scrutinize the evaluation done in any course under his/her purview. This he/she can do both in the continuous assessment and in the End-of-Semester examinations. He/she shall take particular care in identifying serious internal inconsistencies, anomalies, and unnecessary inflating or deflating of marks. He/she shall rectify such defects by ordering revaluation after duly informing the COE and in the light of evaluation policies.

g. The Head of the Department as the Chairperson of the Board of Examinations shall be responsible for maintaining the general standards of the examinations. He/she shall periodically scrutinize the question papers set for both continuous assessment and end of semester examination and take corrective action, if necessary.

h. Controller of Examinations: The Controller of examinations shall be the chief administrative officer responsible for planning, scheduling, proper conducting of the examinations and timely publication of results.

i. The COE shall be responsible for the preparation, issue and maintenance of records, including mark statements, as stipulated by various rules and statutes in force.

j. The COE shall meet all the administrative and statutory obligations required by the University. The COE shall be specifically responsible for the preparation and submission of records for the Awards Committee. He/she also acts as the member of the Awards Committee. The COE shall constantly monitor and through vigilance detect any malpractice or fall in standards in the examination practices and report such matters to the Principal or if necessary report in writing to the Evaluation Monitoring Cell.

k. The COE shall also take any other initiatives, establish procedures, coordinate with Departments and Faculty and advise the administration to maintain an efficient and credible system of Examination and uphold the principles of the college autonomy.

l. Evaluation Monitoring Cell: Evaluation Monitoring cell shall act as the apex body in the college to monitor course correction, maintain standards and ultimately provide policy direction for the evaluation practices.

m. The Evaluation Monitoring Cell shall be constituted with the Principal as the Chairperson, the Vice-Principal, the Controller of Examinations, all Deans, additional Deans and Deputy Controller of Examinations as members.

n. The Evaluation Monitoring Cell shall compulsorily review the results published by the Controller of Examinations before it is submitted to the Awards Committee. Based on such review, the cell shall propose corrective actions wherever necessary.

o. The cell shall by direction launch serious research studies on evaluation practices in the college with a view to propose long term policy measures. The cell in general shall have the ultimate power to enforce the rules and regulations governing the examination system as found in this document. For this purpose, the cell shall have the power to appoint special committees to investigate and recommend actions on any serious violation of examination rules as found in this document. This shall include both student and faculty.

13. Transfer of Grades/ Marks/ Credits:

In the event a candidate is admitted from another institution/University recognized by the Madurai Kamaraj University during the middle of the programme and transfer accorded, a special committee chaired by the Dean (P&A) involving COE and the respective Head of the Department shall decide the comparability of the Grades/Marks/Credits, equivalence of courses, courses completed and adequacy or inadequacy of courses completed. The committee shall prescribe the required courses to be taken by the candidate in the American College for meeting the requirements of the programme of study. The Committee’s decision shall be final.

14. Examination Fees:

The COE in consultation with the administration, in the beginning of the academic year, announces the amount to be paid as fees for various categories of examinations. The COE shall in the beginning of the academic year issue a circular updating various categories of fees charged by his/her office. He/she shall arrange to publish this in the college calendar.

15. Administrative Contingencies:

Wherever the existing rules are inadequate, a committee chaired by the Principal with the Dean (P&A) and COE as members shall take decisions in order to meet administrative contingencies. Such a decision shall be reported to the Senatus as soon as possible and later if necessary to the Academic Council.